2015年招標(biāo)師《專業(yè)實(shí)務(wù)》：如何寫好招投標(biāo)英文合同（下）

　　What to Watch Out for When Writing

　　第三部分：撰寫時(shí)的注意事項(xiàng)

　　17. Title it “Contract.” Do not leave this one to chance. If your client wants a contract， call it a contract. A judge now sitting on the federal bench once ruled that a document entitled “Proposal” was not a contract even though signed by both parties. The lesson learned is， “Say what you mean.” If you intend the document to be a legally binding contract， use the word “Contract” in the title.

　　17.標(biāo)題上注明“合同”兩字。不要為碰運(yùn)氣而忽略這個(gè)。如果你的客戶需要合同，就要注明是合同。一個(gè)仍在聯(lián)邦法院里任職的法官就曾經(jīng)裁定：有雙方簽字，但標(biāo)有“建議書”的文件并非合同。這給我們的教訓(xùn)就是，你怎么想，就應(yīng)該怎么說。如果你想讓你的文件成為具有法律效力的合同，就要在標(biāo)題中注明“合同”字樣。

　　18. Write in short sentences. Short sentences are easier to understand than long ones.

　　18.寫短句子，因?yàn)槎叹渥颖乳L句子讓人更容易理解。

　　19. Write in active tense， rather than passive. Active tense sentences are shorter and use words more efficiently， and their meaning is more apparent. Example of active： “Sellers shall sell the Property to Buyer.” Example of passive： “The Property shall be sold to Buyer by Seller.”

　　19.用主動(dòng)語態(tài)而不用被動(dòng)語態(tài)。相對(duì)而言，主動(dòng)語態(tài)的句子更簡短，措詞更精練，表達(dá)更明白。還是讓我們來來看一個(gè)例子吧，主動(dòng)語態(tài)的句子：賣方將把此物賣給買方；被動(dòng)語態(tài)的句子：此物將被賣方賣給買方。

　　20. Don't use the word “biweekly.” It has two meanings： twice a week and every other week. The same applies to “bimonthly.” Instead， write “every other week” or “twice a week.”

　　20.不要用“雙周”之類的詞，因?yàn)檫@有可能產(chǎn)生歧義——是兩周還是每隔一周？類似的詞還有“雙月”，所以最好這樣寫：“兩周”或“每隔一周”。

　　21. Don't say things like “active termites and organisms”。 Avoid ambiguity by writing either “active termites and active organisms” or “organisms and active termites.” When adding a modifier like “active” before a compound of nouns like “termites and organisms”， be sure to clarify whether you intend the modifier to apply to both nouns or just the first one. If you intend it to apply to both， use parallel construction and write the modifier in front of each noun. If you intend it to apply to just one noun， place that one noun at the end of the list and the modifier directly in front of it.

　　21.不要說“活動(dòng)著的白蟻和有機(jī)體”之類的話，為了避免模棱兩可，最好這樣寫：“活動(dòng)著的白蟻和活動(dòng)著的有機(jī)體”或是“白蟻和活動(dòng)著的有機(jī)體”。當(dāng)一組名詞（如“白蟻和有機(jī)體”）前有一個(gè)修飾語（如“活動(dòng)著的”）時(shí)，你一定要弄清楚這個(gè)修飾語是修飾兩個(gè)名詞還是僅僅修飾第一個(gè)名詞。如果是修飾兩個(gè)詞，可以用排比的手法分別在這兩個(gè)詞之前加上修飾語，如果你只想修飾一個(gè)名詞，那么你就應(yīng)該把這個(gè)詞放在這組詞的最后，然后在它的前面加上修飾語。

　　22. Don't say “Lessor” and “Lessee.” These are bad nicknames for a lease because they are easily reversed or mistyped. Use “Landlord” and “Tenant” instead. The same applies to lienor and lienee， mortgagor and mortgagee， grantor and grantee， licensor and licensee， party A and party B. This is where you can use your creativity to come up with a different nickname for a party， as long as you use it consistently throughout the contract.

　　22.不要說“出租人”和“承租人”。這對(duì)一個(gè)租賃合同來說是些不好的別稱，因?yàn)樗麄內(nèi)菀妆活嵉够蛘叱霈F(xiàn)打印錯(cuò)誤。可以用“房東”和“房客”來代替他們。同樣，在合同中也不要說留置權(quán)人和留置人，抵押權(quán)人和抵押人，保證人和被保證人，許可人和被許可人，當(dāng)事人A和當(dāng)事人B……到底怎么說，這就要看你駕馭語言的能力了，不過，要把握的一條原則，即在整個(gè)合同中，對(duì)合同一方只能用一個(gè)別稱。

　　23. Watch out when using “herein.” Does “wherever used herein” mean anywhere in the contract or anywhere in the paragraph？ Clarify this ambiguity if it matters.

　　23.使用術(shù)語“本文（herein，也可譯為”“在這里”）時(shí)要當(dāng)心。為了避免含糊不清，使用“本文”時(shí)最好特別申明一下“本文”是指整個(gè)合同，還是指其所在的某一段落。

　　24. Write numbers as both words and numerals： ten （10）。 This will reduce the chance for errors.

　　24.寫數(shù)目時(shí)要文字和阿拉伯?dāng)?shù)字并用，如：拾（10）。這將減少一些不經(jīng)意的錯(cuò)誤。

　　25. When you write “including” consider adding “but not limited to.” Unless you intend the list to be all-inclusive， you had better clarify your intent that it is merely an example.

　　25.如果你想用“包括”這個(gè)詞，就要考慮在其后加上“但不限于……”的分句。除非你能夠列出所有被包括的項(xiàng)，否則最好用“但不限于……”的分句，來說明你只是想舉個(gè)例子。

　　26. Don't rely on the rules of grammar. The rules of grammar that you learned in school are not universal. The judge or jury interpreting the meaning of your contract may have learned different rules. Write the contract so that no matter what rules they learned， the contract is clear and unambiguous. Follow this test for clear writing： Remove all periods and commas， then read it. Choosing the right words and placing them in the right place makes the writing clear without punctuation.

　　26.不要依賴于語法規(guī)則。那些你在學(xué)校里得到的語法規(guī)則并不是放之四海而皆準(zhǔn)的東西，因?yàn)橛袡?quán)力來解釋此合同的法官或陪審團(tuán)成員學(xué)的語法規(guī)則可能和你學(xué)的不一樣，但不管學(xué)的是什么規(guī)則，撰寫合同都要遵循一個(gè)基本原則：簡潔、明確。檢測你寫的東西是否達(dá)到這個(gè)要求有個(gè)好辦法，那就是去掉所有的句號(hào)和逗號(hào)，然后去讀它。在沒有標(biāo)點(diǎn)符號(hào)的情況下，選擇正確的詞語放在正確的位置上，這將使你寫出來的東西更簡明，更流暢。

　　27. Don't be creative with words. Contract writing is not creative writing and is not meant to provoke reflective thoughts or controversies about nuances of meaning. Contract writing is clear， direct and precise. Therefore， use common words and common meanings. Write for the common man and the common woman.

　　27.不要?jiǎng)?chuàng)造詞語。合同文書不是創(chuàng)造性的作品，也就不能因?yàn)橐馑嫉募?xì)微差別而引起思考或爭論。合同文書應(yīng)該是清晰、直接而準(zhǔn)確的。因此，要使用普通的詞語，表達(dá)普通的意思，為普通人撰寫合同。

　　28. Be consistent in using words. If you refer to the subject matter of a sales contract as “goods” use that term throughout the contract； do not alternately call them “goods” and “items.” Maintaining consistency is more important than avoiding repetition. Don't worry about putting the reader to sleep； worry about the opposing lawyer a year from now hunting for ambiguities to get your contract into court.

　　28.用詞一致。在一份銷售合同中，如果你想用“貨物”來指整個(gè)合同的標(biāo)的物，就不要時(shí)而稱它們?yōu)?ldquo;貨物”，時(shí)而又改稱它們?yōu)?ldquo;產(chǎn)品”。保持用詞一致性比避免重復(fù)更加重要。不要擔(dān)心這會(huì)讓讀者打瞌睡；你應(yīng)該提防的是對(duì)方律師會(huì)因?yàn)楹磺宓暮贤鴮⒛愀嫔戏ㄍァ?/p>

　　29. Be consistent in grammar and punctuation. The rules of grammar and punctuation you learned may differ from others， but you had better be consistent in your use of them. Be aware of such things as where you put ending quote marks， whether you place commas after years and states， and similar variations in style.

　　29.在文法和標(biāo)點(diǎn)符號(hào)上保持一致。你可能學(xué)過許多不同類的文法和標(biāo)點(diǎn)符號(hào)規(guī)則，但在使用它們時(shí)最好保持一致。要特別注意句末的引號(hào)、時(shí)間和地點(diǎn)之后的逗號(hào)以及文風(fēng)的相似性。

　　30. Consider including choice of law， venue selection， and attorneys fee clauses. If your contract gets litigated， you might as well give your client some “ammunition” for the fight. Examples of these clauses appear in Appendices A and C.

　　30.可以在合同中加入準(zhǔn)據(jù)法、審判地、律師費(fèi)等條款。有了這些條款，一旦合同引起訴訟，你就已經(jīng)為了你的客戶打這場訴訟戰(zhàn)準(zhǔn)備了一些“彈藥”。類似的條款見附錄A和B.

　　Write for the Judge and Jury

　　第四部分：要為法官和陪審團(tuán)考慮

　　31. Assume the reader is a knowledgeable layman. If your writing is so clear that a layman could understand it， then it is less likely it will end up in court.

　　31.要假設(shè)合同的讀者是一個(gè)受過教育的外行，如果你書寫的合同簡明得連一個(gè)外行都能理解，那么即使到了法庭上，，你也不用害怕。

　　32. Define a word by capitalizing it and putting it in quotes. Capitalizing a word indicates that you intend it to have a special meaning. The following are two sample clauses for defining terms：Wherever used in this contract， the word “Goods” shall mean the goods that Buyer has agreed to purchase from Seller under this contract.Buyer hereby agrees to purchase from Seller ten （10） frying pans， hereinafter called the “Goods.”

　　32.強(qiáng)調(diào)一個(gè)合同術(shù)語可以這樣做：加上雙引號(hào)并將其開頭的字母大寫。將一個(gè)詞語的開頭字母大寫表明你想讓它有一個(gè)特別的意思。下面有兩個(gè)定義術(shù)語的例子：

　　一。本合同中使用的“貨物”（“Goods”）是指買方已經(jīng)同意向賣方購買的貨物；

　　二。本合同中買方同意向賣方購買的拾（10）只平底鍋，即下文中的“貨物”（“Goods”）。

　　33. Define words when first used. Instead of writing a section of definitions at the beginning or end of a contract， consider defining terms and concepts as they first appear in the contract. This will make it easier for the reader to follow.

　　33.第一次使用某個(gè)術(shù)語時(shí)就要下定義。定義合同術(shù)語不是在合同的開頭，也不是在合同的結(jié)尾，而是在這個(gè)術(shù)語第一次出現(xiàn)的時(shí)候，這樣做，有利于讀者更好地理解合同。

　　34. Explain technical terms and concepts. Remember that the parties might understand technical jargon， but the judge and jury who interpret and apply the contract do not. Therefore， explain the contract's terms and concepts within the contract itself. Let the contract speak for itself from within its four corners.

　　34.勤于解釋合同中的術(shù)語和概念。要記住合同雙方的當(dāng)事人可能會(huì)理解合同中某些專用術(shù)語，但法官和陪審團(tuán)卻可能一無所知。所以撰寫合同時(shí)要讓合同自己為自己釋義。

　　Keep Your Client Informed While You Write

　　第五部分：書寫時(shí)要常和你的客戶溝通

　　35. All contracts should come with a cover letter. This gives you a place to instruct your client on how to use and sign the contract.

　　35.所有的合同都應(yīng)該有一封說明書——用來告訴你的客戶如何使用和簽署合同。

　　36. Tell your client the ideas that come as you write. Many ideas will occur to you as you write： things that could go wrong with the deal， things that might happen in the future， things that happened in the past， ways to structure things better. Write these in your letter to the client.

　　36.告訴客戶你在撰寫過程中的一些想法。比如：哪些事情可能會(huì)隨著交易變得很遭，哪些事可能會(huì)在將來發(fā)生，哪些事情已經(jīng)發(fā)生了，哪些可以讓事情朝好的方向發(fā)展的方法……你最好在給客戶的說明書中都將這些都寫上。

　　37. Inform your client of the risks. Writing a letter to the client as you write the contract is the perfect way to inform the client of the risks and rewards of entering into the contract. Frequently， problems do not become apparent until time is spent trying to word a contract.

　　37.告訴客戶合同的風(fēng)險(xiǎn)所在。在撰寫合同時(shí)，你最好向客戶說訂立合同需要承擔(dān)的風(fēng)險(xiǎn)和能夠得到的利益。通常情況下，只要你花時(shí)間來起草合同，你就會(huì)發(fā)現(xiàn)真正的風(fēng)險(xiǎn)在哪里。